THE  ADMINISTRATION AND FINANCE UNIT

THE  ADMINISTRATION AND FINANCE UNIT is leading Rutongo Hospital administrative duties, coordinating daily operational functions, streamlining management systems, monitoring budgets, supervising managers, improving business efficiency, requesting audits, and analyzing financial data.

ADMINISTRATION AND FINANCE UNIT

The Director of Administration and Finance is leading Muhororo Hospital administrative duties, coordinating daily operational functions, streamlining management systems, monitoring budgets, supervising managers, improving business efficiency, requesting audits, and analysing financial data:

  • Coordinate the development of action plan and annual budget for the hospital; 
  • Coordinate preparation of annual and periodic cash flow plans/spending plans based on approved budget, procurement plan, and action plan for domestic and donors ‘funds;
  • Monitoring the annual budget and control its execution in compliance with the Government of Rwanda public finance regulations and procedures as well as donors’ regulation;
  • Analyze data and prepare analytical reports on implementation progress, performance and impact of operations, ensuring that statistical information required for decision-making and other purposes are accurate and up to date;
  • Production of periodic management information to senior management and provide leadership in interpreting this information, highlighting key issues for consideration and follow-up;
  • Established, monitored, and enforced accounting policies and procedures to ensure efficiency, integrity and GAAP Compliance;
  • Coordinating the financial reporting to different stakeholders (Senior management of the AdministrativeDistrict, Ministry of Health, Public account in the Ministry of Finance, Auditor General of States Finances; Development Partners and Joint Health Sector Review Committee) in compliance with their respective rules and regulations
  • Analyze financial reports, conduct cost/benefit analysis and identify areas for improvement and propose recommendations to senior management;
  • Scrutinizing that any expenditure is accurately estimated in Annual Work Plan and Budget, eligible, authorized, reported and that the related supporting documents are full and properly filled;
  • Implement internal expenditures’ control system to ensure that vouchers processed are matched and completed; transactions are correctly recorded and posted in project; payrolls are duly prepared and travel claims are duly processed;
  • Coordination of all logistics activities in the health facility including management of equipment and other assets;
  • Supervise Human resource function as per laws and regulations.
  • Supervise the proper use of the logistical means made available to the hospital.